Setting Up Payment Schedules for Bills

Let’s walk through setting up payment schedules for bills. To get started, navigate to the Bills section in the left-side menu. Then, click on the Bill Number to open the bill panel and proceed with the setup. By default, the bill is set to be paid in a Single Payment. However, if you prefer to divide the bill into multiple installments, you can set up a customized payment schedule.

To initiate this process, locate the Payment Schedule radio button, which is found directly beneath the section displaying the total bill amount. Upon selecting this option, a new button labeled Add Payment Schedule will appear on the right side of the screen.

Clicking this button will open a dedicated panel where you can enter the specific details of your preferred payment plan. At the top of this panel, you will see two important figures: the Total and Remaining amounts of the bill. The Total represents the full amount still owed on the bill. If the bill has a Partially Paid status, meaning some portion has already been paid, the Total will reflect the remaining unpaid balance of the bill.

The Remaining amount shows the portion of the Total that has not yet been scheduled for payment. As you add each installment to the payment schedule, this Remaining amount will decrease accordingly. With each new payment added, the remaining balance will continue to reduce until it eventually reaches zero, indicating the bill is fully scheduled for payment.

To begin scheduling payments, you first need to define the payment amount for each installment. Enter the specific amount in the Amount box.

Alternatively, if you prefer to calculate the payment as a percentage of the total bill, there is an option to easily switch the format. Click the % button located to the right of the Amount box.

Once clicked, the box will change into a Percentage field, allowing you to enter the proportion of the total bill that should be paid for that particular installment. This flexibility ensures that you can set up the payment plan according to your preference, either as a fixed amount or a percentage of the overall bill.

Once you have defined the payment amount or percentage, the next step is to set a due date for each installment. To do this, click the Calendar box located just below the Amount or Percentage field. This will open a calendar where you can select the specific date for the payment.

The Custom date toggle allows you to manually select a specific due date for the payment. When enabled, you can specify any date for the payment to be due, as opposed to using default or predefined scheduling templates.

After choosing the appropriate due date, click the Add button to confirm and finalize the payment within your schedule.

You can repeat this process as many times as necessary to allocate payments for the entire bill. As you add each installment, the panel will automatically update to show the remaining balance that still needs to be scheduled. This ensures you always have an accurate overview of how much is left to cover. Continue adding payments until the remaining balance reaches zero, confirming that the bill is fully accounted for through your scheduled installments.

When the Custom date toggle is off, the system automates the calculation of due dates for the payment schedule based on a predefined recurrence pattern. This recurrence pattern is selected from the When dropdown menu, such as Monthly, Weekly, or another predefined interval. The user does not need to manually input specific due dates, as the system generates them automatically.

Additionally, the Days field becomes inactive and irrelevant when the Custom date option is disabled. Since the system does not require input for the number of days to calculate a custom due date, it relies entirely on the selected recurrence interval to determine the payment schedule.

This setup simplifies the process of creating payment schedules by removing the need for manual customization. For users who prefer precise control over due dates, the Custom date toggle can be switched on, enabling them to set specific dates manually.

If you have previously created a payment plan that you would like to reuse, the process can be even faster. You can select a pre-defined Payment Schedule from the available templates. To do this, click on the dropdown menu within the panel and choose the template that fits your needs. Once selected, the system will automatically apply the payment schedule from the template to your current bill, saving you time and effort, and ensuring consistency with any payment plans you have already established.

After you finish creating your payment schedule, click the Save button in the top right corner of the screen.