Transactions

In RunSensible, users can synchronize their real-world banking activity with the system’s internal financial infrastructure by integrating their bank accounts through a secure third-party service called Plaid. Once a bank account is connected, all transactions from that external account will automatically appear within the system’s designated bank transaction section. This eliminates the need for manual entry, allowing for a more efficient reconciliation process. Each bank transaction can be reviewed, categorized, and matched with the appropriate invoice, bill, or expense that already exists in RunSensible. This not only ensures financial records remain accurate and consistent but also streamlines accounting workflows for law firms and professional service providers.

FAQs

Yes, RunSensible integrates seamlessly with QuickBooks and Plaid, allowing you to sync financial data across platforms.

Yes. To set up a payment schedule for a bill, start by clicking on Bills and selecting the specific Bill Number for which you want to create a payment schedule. In the bill interface, locate and click the Payment Schedule option. This will reveal the Add Payment Schedule button. Click on it to proceed to the next page. On this page, you’ll see a dropdown menu where you can choose a Payment Schedule Template to apply.

RunSensible offers a centralized dashboard that simplifies tracking all outstanding payments. With an intuitive interface, you can easily view draft bills, overdue bills, and paid bills in one place. Additionally, the status of bills is prominently displayed at the top of the main billing interface for quick access.

Absolutely! To link an expense to a matter, navigate to the Matters section and click on the specific matter name. This will take you to the detailed matter panel. From there, click on the Expense tab. You’ll see two options: Add Soft Expense and Add Hard Expense. Select the option that best suits your needs and proceed to input the relevant details.

Yes, RunSensible simplifies overdue payment follow-ups by automatically sending email reminders to clients. To customize the frequency and content of these reminders, navigate to the Bills section, select the specific bill by its number, and toggle the Bill Reminder feature on. You can then tailor the reminder schedule and message to suit your preferences.

To do so, go to the Bills section and click on Credit Notes at the top-left corner of the screen. Select the relevant Bill Number, which will take you to the Credit Notes panel. At the top of this panel, you’ll find a prominently displayed Refund button. Click on it to open the refund panel, where you can enter the Refund Date and select the Payment Method. Next, fill in the Reference# and Amount fields, ensuring the refund amount matches the credit note. Once all the necessary details are entered, click the Refund button at the top-right corner of the panel to complete the process. Alternatively, you can use the Refund button located above the currency field and follow the same steps to finalize the refund.

Certainly! Navigate to Settings, select Billing & Payments, and then choose Bill/Tax/Discount. Click on the Discount tab at the top of the section. To create a new discount, click the Add Discount button, which opens a configuration panel. In this panel, enter a descriptive name for the discount in the Name field and specify the discount value in the Value field. You can choose whether the discount is percentage-based or a fixed amount using the available options on the right. Once all the details are filled in, click Save to add the discount. The discount list also features a Status column, where you can activate or deactivate discounts by toggling the corresponding buttons.

Navigate to the Matters section and select your desired matter to open the matter panel. On the left side, click on the Note tab. Here, you’ll find the Time Tracker (Duration), which you can activate to record the time spent adding notes for your client.

Accessing, Editing, and Deleting Bank Account

To manage your bank accounts in RunSensible, navigate to the left-hand sidebar and click on Transactions.

 

Creating a Bank Account Before Integration

Once you save a bill, it will be automatically added to the Bills List, where all of your bills are stored and organized. At the top of this list, you will find the Payment Status Grid, which offers a quick and clear overview of the current payment statuses of all your bills.

Linking a Bank Account Using Plaid

In addition to filtering bills by payment status, you can further narrow down your search by using the Filter button located in the top-right corner of the screen.

Importing Bank Transactions Using a File

To the left of the Filter button, you will find a search box that you can use to look up a specific bill by entering relevant keywords or deta

Viewing and Managing Bank Transactions

On the left side of each bill in the Bills List, there are two options you can use to manage your bills. The first option is the three-dot menu.

Linking the Transaction to a Matter and Applying Funds

On the right side of each bill, two action buttons offer additional functionality. The first is the Preview button, which allows you to view a digital preview of the bill’s document template.

App Transactions Tab Overview

By default, the bill is set to be paid in a Single Payment. However, if you prefer to divide the bill into multiple installments, you can set up a customized payment schedule.

Accessing the Cheque Printing Function

The Payment Schedule Template provides an efficient and flexible way to manage payment plans by automating installment arrangements based on predefined schedules.

Configuration of Cheque Printing Details

The Bill/Tax/Discount section of the system is designed to provide users with a centralized location to configure and manage critical aspects of billing processes, taxes, and discounts.